2020 Sports Exchange Adviser (SEA)

For the 2020 program year, the US JET Program is seeking qualified athletic coaches to fill the following positions:

  • Baseball Sports Exchange Adviser – Osaka Prefecture, Japan
  • Baseball Sports Exchange Adviser – Hokkaido Prefecture, Japan
  • Archery Sports Exchange Adviser – Ehime Prefecture, Japan

SPORTS EXCHANGE ADVISER (SEA)

SEA participants promote international exchange activities through certain designated sports. SEAs are generally placed in sporting facilities or boards of education where they assist with sports training. SEA duties are carried out as specified by the supervisor at individual Contracting Organizations.

Duties may include:

  • Assistance in sports instruction affairs at the Contracting Organization (e.g. cooperating or advising on planning, designing, and implementing sports projects).
  • Cooperation in sports training of promising local athletes.
  • Cooperation in sports training of employees of the Contracting Organization and local residents.
  • Advising and collaborating on sports activities of local private groups or organisations engaging in international exchange.
  • Other duties as deemed necessary by the supervisor.

TIMELINE

2020

March                                            Application deadline

 Announcement of results of first stage of screening process
(review of written applications)

April                                               Second stage of screening process (interviews)

May                                                Notification of successful Participant status and assignment of Contracting Organization for arrivals

May-2nd week of Dec                Notification of upgrade to short-list candidate for alternates.

June-July                                       Pre-Departure Orientation, preparation, etc.

Saturday, September 12          Departure from the US

Sunday, September 13              Arrival in Japan (appointments begin on September 14)


Application Process

Applicants are required to submit the REQUIRED MATERIALS to the JET Program Office in Washington, D.C. via e-mail, regardless of their intended interview location.

  1. Read the 2020 SEA Application Guidelines in it’s entirety.
  2. Complete the Application Form and Self-Report of Medical Condition(s), making sure to sign both forms. Both e-signatures and hand-written signatures are acceptable.
  3. Complete the Essay (Statement of Purpose)
    • Format: two pages double-spaced on letter-size paper (8.5×11) with one-inch margins and size 12 font.  The two-page limit is strictly observed.
  4. Have two (2) reference writers write and complete Letters of Reference and e-mail them to the JET Program Office.
    • Both letters should be signed and dated
    • Only letters dated after January 31, 2020 will be accepted
    • Letters written and/or sent directly by applicants will NOT be accepted.
  5. Scan your Certification of Graduation, Coaching Certifications (if applicable), and Proof of U.S. Citizenship.

    • Certifications of Graduation can be a scan of a diploma or official university transcripts. E-transcripts are acceptable but they must not be encrypted.
  6. Complete Criminal Record document (ONLY if applicable)
    • ONLY for applicants with a criminal record
    • The deadline to submit the record is your interview date. Please follow instructions provided by your interview office once you have passed the application process.
    • Criminal record must be issued after September 1, 2019
    • For more information please see the Criminal History Record Information
  7. Have a physician complete the Statement of Physician (ONLY if applicable)

Please send all required documents (except for the Criminal Record) as attachments in an e-mail to jetprogram@ws.mofa.go.jp no later than 11:59 PM (HST) March 15, 2020. If the total size of your attached documents exceeds 7MB, please send your documents across multiple emails so that no attachments exceed 7MB.


REQUIRED MATERIALS

2020 JET Program Application (SEA) and Self-Report of Medical Conditions form

and prepare your Criminal History Record Information (ONLY if applicable)

Statement of Purpose
In a Word document, you must submit an application statement of purpose / essay regarding your motivation for applying to the JET Program. Applicants should take this opportunity to address all of the following:

  • Why you wish to go to Japan as a participant of the JET Program and why you are interested in the position
  • What effect you hope to have on the Japanese community and internationally as a result of your participation in the JET Program.
  • How your experiences, professional skills, and relevant interests will be useful to you as an SEA, and will further the objectives of the JET Program.
  • What you hope to gain, both personally and professionally, from your JET experience if you are selected and how participation will assist you in your future career.

Applicants should take this opportunity not only to explain their motivation for applying, but also to showcase their knowledge of standard conventions for proper American English grammar and spelling.

  • Two pages double-spaced on letter-size paper (8.5×11) with one-inch margins and size 12 font.  The two-page limit is strictly observed.
 Two (2) Letters of Recommendation

  • Letters must be in either English or Japanese
  • Reference letters should be academic or professional
  • One of the letters should be from an individual at a relevant organization who can comment on your coaching experience
Certification of Graduation
Certification of Graduation from a university, vocational college, etc.
Coaching Certification
Any certifications or qualifications of coaching in one’s field of expertise (ONLY if applicable)
 Proof of U.S. Citizenship
Such as a U.S. passport, birth certificate, or completed naturalization papers.

  • Accepted types of proof are limited to: scans of a passport, passport card, birth certificate, or naturalization papers.
  • Proof must be issued by a government organization such as a city, county, or state government
2020 Statement of Physician
Applicants are required to obtain a Statement of Physician form under the following circumstances:

  • If you are consulting a physician or other professional on more than one occasion regarding a physical/mental health issue.
  • If you are taking medication to alleviate a condition, illness or injury such that the prescription is re-filled on one or more occasions.
  • If you are undergoing hospitalization (including surgery) to alleviate a condition, illness or injury (not including dental surgery).
  • If you answer yes to questions 1, 2a, 2b, or 3 as found on the Self-Report of Medical Conditions form

Please send all required documents (except for the Criminal Record) as attachments in an e-mail to jetprogram@ws.mofa.go.jp no later than 11:59 (HST) March 15, 2020.